Capturing personal data in Reveal
Make sure you understand the impact of capturing personal data in Reveal.
In this article:
- What personal data are you storing?
- Why are you capturing personal data?
- How are you capturing personal data?
- Who are you sharing personal data with?
- When are you responding to queries?
What personal data are you storing?
Your business is obliged to protect personal data. This includes customer details, driver details, GPS tracking, and dashcam footage.
What personal data are you capturing in Reveal?
There are a few things you need to know.
Do not store personal data for longer than needed, or forever.
Use the minimum amount of personal data that you need to fulfil your lawful purposes.
If you capture sensitive images, including criminal offences, always make sure you have the right to process them.
You may be required to consult with your employees, legal counsel, works council, and trade union (if you have one) about the implementation of Reveal.
Why are you capturing personal data?
Why are you capturing personal data in Reveal?
Is it necessary?
Is it lawful?
How are you capturing personal data?
Carrying out a data protection impact assessment will help you identify any steps needed to mitigate risks to individuals. It will also meet 'data protection by design and by default' requirements.
If you determine that the risks to individuals are high and unavoidable, consult with the data protection authority.
Appoint a data protection officer, if necessary.
Maintain a record of processing activities and ensure that it covers the use of Reveal.
Periodically review your data protection documentation and assess your use of Reveal against it.
Only process personal data when it is essential.
Who are you sharing personal data with?
Only give access to personal data to people who need it.
When a vehicle is involved in an accident, you may have to liaise with law enforcement bodies and insurers. Have a process in place to deal with that.
Let people know when you are capturing their data. For example, put privacy stickers on vehicles equipped with cameras, so that drivers know you could be recording them.
When are you responding to queries?
When a person asks you for data you have about them, always respond quickly.
Have a process in place to deal with a breach of personal data. Investigate the consequences and, if required, notify the data protection authorities and the individuals impacted.
Do not continuously track employees, record public places, or record road users. Verizon Connect dashcams are supplied with camera lens covers for drivers to protect privacy.
Where private use of a vehicle is permitted, do not track this use.
Avoid taking decisions based solely on the automated processing of personal data in Reveal. For example, calculating a driver’s salary automatically, based on the time they started and finished driving. This could have significant consequences on your business.
For more information, seek independent legal advice.