This article explains how long Verizon Connect retains Reveal customer data, what happens to your data when it is removed, and the rights you have to access and control your data while either an active Verizon Connect customer or after ending your contract with Verizon Connect.
In this article:
To understand Verizon Connect’s data retention rules, it’s important to define the terminology we use:
Active Customer: Refers to customers that have access to a current and enabled account on our platform. An active customer has a current contract in place.
Canceled Customer: Refers to customers that have had their account suspended or otherwise intentionally disabled because they no longer wish to use the software and are ending, or have ended, their contractual relationship with Verizon Connect.
Non-Transactional Data: Refers to metadata about people or things tracked and managed in our platform, and is typically supplied directly by the customer.
Transactional Data: This is event data that is generated as a function of using our platform and gathered naturally over time. This includes data such as GPS points, customer locations, or the content of driver forms as they are completed.
Data Retention Period: This is the length of time data is retained on Verizon Connect systems. Note that this might differ from the period of time that such data is actually accessible to customers via user interfaces (Data Plan).
Data Plan: The period of time that data is accessible to customers via user interfaces. This may be equal or less than the Data Retention Period.
Removed: This means that data is securely deleted or irrevocably anonymized. Once data is removed from our platform it cannot be recovered by Verizon Connect, or anyone else.
Verizon Connect stores two types of data: Transactional Data and Non-Transactional Data.
Transactional Data information is data that is generated as a function of using our platform to manage fleet operations.
Examples of Transactional Data include:
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GPS point history data
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Alerts
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Jobs and associated details
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Data collected via forms and custom fields
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History linked to a data subject
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Dashcam footage
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Any other event data that is collected as a result of using our platform
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IP addresses and browser cookies
Non-transactional Data is metadata that is used to provide context when using our products. Examples of this data include:
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Driver, user, and customer details
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Full names or usernames
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Email addresses
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Mailing addresses
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Phone numbers
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Places and geofences
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Route planning scenarios or templates
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Organizational structure details, such as who workers report to
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Other pseudonymous end user identifiers
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Aggregated or anonymized data of any kind
Non-transactional Data is maintained for as long as you remain an Active Customer. To comply with General Data Protection Regulation (GDPR) requirements, the default Data Retention Period for location data (data that can be used to track the location of an individual) is 13 months, after which this data is Removed. If your history setting on your Data Plan is configured to a value lower than this, the lower value is respected.
GPS location data required for Tachograph compliance is automatically retained as needed.
Non-Transactional Data is maintained for as long as you remain an Active Customer. The default Data Plan for Transactional Data is determined by the Data Plan settings selected in Reveal and your location. If no plan is selected, the default Data Plan is applied.
If you have a specified Data Plan defined in your contract, that time period will govern the retention of your data. Upon the expiration of this Data Plan, all Transactional Data will be removed.
In Reveal, this means the following:
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In Places, you will only see stop information for stops that occurred during the Data Plan Period.
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On the Alerts Overview and Alerts Log tabs, you will only see information about alerts policies that were triggered during the Data Plan Period.
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You can only run and schedule reports for dates that fall within the Data Plan Period. However, customers outside the EU can request access to historical data beyond their Data Plan Period for the Detailed Report and Harsh Driving Incident Report. Contact Customer Support for custom extraction requests.
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For Reveal Field (Scheduler), you can still run reports on jobs outside the Data Plan Period. In this case, we are only pulling information about the work done.
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Your dashboards will only show information from within the Data Plan Period.
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Keurmerk subscribers’ data is retained in accordance with Dutch policy for 7 years.
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German customers have access to 365 days of Fahrtenbuch data.
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Downloaded tachograph files are maintained separately and are retained according to tachograph regulations: 3 years in Ireland, 2 years in the UK and rest of Europe.
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In Logbook, hours of service (HOS) data for 1 year and it is available for the prior 6 months in the mobile app.
For Integrated Video (web and app) customers, this means you can:
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Only see videos that were recorded during the lesser of the Data Plan Period or other video limits below
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Download video footage for up to 90 days
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Download video event data (classification, tags, location etc) for up to 13 months
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View the Video driver safety profile, including the Video weekly safety score, for 12 weeks.
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View coaching sessions for up to 13 months
All videos are permanently Removed once the Data Plan Period or other video limits have been exceeded.
For Reveal Manager app users, the following restrictions apply:
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In Replay, you can only view vehicle activities for dates that fall within the Data Plan Period.
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In the Alerts log, you only see alerts triggered within the Data Plan Period.
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The Scorecard date picker only shows options within the Data Plan Period.
In the Reveal Driver app, the following restrictions apply:
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In the Driver Scorecard, you only see information about speeding violations and harsh driving events that occur during the Data Plan Period.
All data for Cancelled Customers is removed within one year of their cancellation date. This includes the following:
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Non-transactional Data
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Transactional Data that may remain as an artifact of our data retention policies for Active Customers
You can request data that is not readily available via the user interfaces of our applications if it has not been purged according to the rules set out above. For customers outside of the EU, we store data for 5 years. We are happy to support requests for data that is only retrievable upon request, for a fee. Please contact Customer Support for custom extraction requests.
When a data plan is not selected, a default plan is applied.
To change your data plan, speak with Customer Support or your Customer Success Manager to discuss available options.
If you extend the days accessible in your Data Plan, you cannot recover data that is already deleted according to the earlier Data Plan selection or Data Retention Period. For any data that is inaccessible but stored according to the Data Retention Period, see the Requesting data for Active and Canceled Customers section.